Reports serve as the foundation of key decisions. Therefore, it is imperative that the content and KPIs therein are easily understood and correctly interpreted. Unfortunately, reports can often become difficult to read, because of differing scales, packed slides, and/or unnecessarily complicated wording. Hence, it is worthwhile to consider standardizing business communications to preclude misinterpretation, or wrong decisions in the worst case.
IBCS rules as the basis for an efficient reporting system
IBCS (International Business Communication Standards) offers guidelines and recommendations for achieving standardized reports/presentations. Seven conceptual rules can boost the quality of your written and oral business communications, and raise the efficiency of your system of reports.
S AY – Convey your message: do you know the message you wish to convey?
U NIFY – Unify the terminology: is similar content visualized in a similar manner to unify the message?
C ONDENSE – Increase the information density: is there an overview of all relevant information in the presentation?
C HECK – Ensure visual integrity: is all the information correctly and logically presented?
E XPRESS – Choose proper visualization: are the right charts/tables included to express the desired information and message?
S IMPLIFY – Avoid clutter: have you avoided complicated, redundant, distracting, or decorative characteristics to ease comprehension?
S TRUCTURE – Organize the content: is the structure logical, with a convincing storyline?
If you answered ‘no’ to one or more of the above questions, you should let our experienced and IBCS certified consultants demonstrate, in a brief workshop, the latent potential that can be applied to optimize your reporting system.